What is a Public Document?

A public document or "public record" is any document, paper, letter, map, book, photograph, film, recording, tape, electronic data-processing record, database, artifact, or other documentary material made by or received by a government agency. Any citizen can obtain copies of public records or information for free or for cost of reproducing the information. For more information about public records, please see: North Carolina State Statutes, Chapter 132-1.

How long does the Town Clerk keep public records?

The Town Clerk maintains public records for the length of time required by state law. The Town Council has adopted as amended the 2022 Municipal Records Retention and Disposition Schedule (January 26,2022).  The Record Retention Schedule for Public Libraries was approved by Town Council on June 19, 2019.

Available Documents

The documents below are public records maintained by the Town Clerk. Any documents without a link can be obtained from the Town Clerk. Please call 919-968-2743 to schedule time for doing research.

• Agendas for Council Meetings
• Annexation files (Involuntary and Voluntary)
• Annexation Forms (Voluntary)
• Boards and Commissions Application
• Bonds
• Town Code of Ordinances
• Town Council Meeting Schedule
• Town Council Procedure Manual
• Code of Ethics Disclosure Forms
• Contracts and Agreements
• Encroachment Agreements
• Grant Agreements
• Interlocal Agreements
• Leases
• Minutes for Council Meetings
• Minutes for Boards and Commissions
• Oaths of Office
• Protest Petition for Rezoning
• Resolutions
• Right of Way Abandonments

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