I, the above named, understand that participation in recreation programs can involve vigorous activity. A thorough physical examination is recommended, I hereby assume all risk and hazards incidental to participation in the above mentioned program(s), including transportation to and from all activities, and do so hereby waive, release, absolve, indemnify and agree to hold harmless the Town of Chapel Hill, its officers, agents and employees, the Parks and Recreation Commission, the coaches and co-sponsors from any claims arising out of injury to the above named, that I am physically fit to participate in this program and have not been otherwise informed by a physician. In addition, I give my permission to UNC Hospitals and/or other licensed medical facilities to provide treatment as deemed necessary by them.

Coronavirus, COVID-19 is an extremely contagious virus that spreads easily through person-to-person contact. State and local authorities recommend physical distancing and wearing facial coverings as means to prevent the spread of the virus; a declaration requiring face coverings in indoor locations and where physical distancing is not possible went into effect in Orange County on June 12, 2020. In compliance with the declaration, participants may be required to wear a facial covering while engaged in programs at the discretion of Town of Chapel Hill staff. Participating in Town of Chapel Hill recreation programs or accessing Town of Chapel Hill recreation facilities could increase the risk of contracting COVID-19. While the Town staff will make reasonable efforts to adhere to recommended precautionary guidelines for dealing with COVID-19, participants may be exposed to increased risk of transmission or infection of COVID-19. The Town of Chapel Hill in no way warrants that COVID-19 infection will not occur through participation in Town of Chapel Hill recreation programs or utilizing Town of Chapel Hill facilities.

REFUNDS: NOT ALL PROGRAMS, PASSES, OR RENTALS ARE ELIGIBLE FOR A REFUND. A refund or credit of registration fees, less a $10.00 processing fee (per program or rental), will be made if requests for a refund are made IN ADVANCE and IN WRITING (parksrec@townofchapelhill.org). Some require 14 DAYS advance notice. Click here for our full refund policy and guidelines.

Photo Policy: Chapel Hill Parks and Recreation Department reserves the right to photograph program participants for publicity purposes.

Policy of Non-Discrimination: The Town of Chapel Hill does not discriminate on the basis of disability in admission, access, treatment or employment in its programs or activities

Data Sharing Policy for Research Purposes: Chapel Hill Parks and Recreation Department reserves the right to share registration and demographic data for approved research purposes. Data that is shared will not include personally identifiable information, meaning that it cannot be traced back to a specific individual by name or location. To opt out of this, please email parksrec@townofchapelhill.org. 

I, the above named, understand that participation in recreation programs can involve vigorous activity. A thorough physical examination is recommended, I hereby assume all risk and hazards incidental to participation in the above mentioned program(s), including transportation to and from all activities, and do so hereby waive, release, absolve, indemnify and agree to hold harmless the Town of Chapel Hill, its officers, agents and employees, the Parks and Recreation Commission, the coaches and co-sponsors from any claims arising out of injury to the above named, that I am physically fit to participate in this program and have not been otherwise informed by a physician. In addition, I give my permission to UNC Hospitals and/or other licensed medical facilities to provide treatment as deemed necessary by them.

Coronavirus, COVID-19 is an extremely contagious virus that spreads easily through person-to-person contact. State and local authorities recommend physical distancing and wearing facial coverings as means to prevent the spread of the virus; a declaration requiring face coverings in indoor locations and where physical distancing is not possible went into effect in Orange County on June 12, 2020. In compliance with the declaration, participants may be required to wear a facial covering while engaged in programs at the discretion of Town of Chapel Hill staff. Participating in Town of Chapel Hill recreation programs or accessing Town of Chapel Hill recreation facilities could increase the risk of contracting COVID-19. While the Town staff will make reasonable efforts to adhere to recommended precautionary guidelines for dealing with COVID-19, participants may be exposed to increased risk of transmission or infection of COVID-19. The Town of Chapel Hill in no way warrants that COVID-19 infection will not occur through participation in Town of Chapel Hill recreation programs or utilizing Town of Chapel Hill facilities.

REFUNDS: You have to request your refund IN WRITING OR BY EMAIL at least 14 DAYS before the first day of camp. We’ll subtract a $10 processing fee per child, per session for each week of camp you cancel. Email parksrec@townofchapelhill.org to request a refund. Click here for our full refund policy and guidelines.

Photo Policy: Chapel Hill Parks and Recreation Department reserves the right to photograph program participants for publicity purposes.

Policy of Non-Discrimination: The Town of Chapel Hill does not discriminate on the basis of disability in admission, access, treatment or employment in its programs or activities

Data Sharing Policy for Research Purposes: Chapel Hill Parks and Recreation Department reserves the right to share registration and demographic data for approved research purposes. Data that is shared will not include personally identifiable information, meaning that it cannot be traced back to a specific individual by name or location. To opt out of this, please email parksrec@townofchapelhill.org . 

I, the above named, hereby assume all risk and hazards incidental to participation in programs offered by the Chapel Hill Parks and Recreation Department, including transportation to and from all activities, and for myself, my heirs, executors, administrators, and assigns, do so hereby waive, release, absolve, indemnify and agree to hold harmless the Town of Chapel Hill, its officers, agents, and employees, the Parks and Recreation Commission, the coaches, and cosponsors from any claims arising out of any injury to the above named participant. I acknowledge that I am aware that the risks in recreation programs include possible permanent disability or death. I further certify that I am physically fit to participate in these activities, and that I have not been otherwise informed by a physician. In addition, I give my permission to UNC Hospitals and/or other licensed medical facilities to provide treatment as deemed necessary by them.

ALL PASSES ARE NONREFUNDABLE. VISIT PASSES ARE VALID FOR ONE YEAR FROM DATE OF PURCHASE AND UNUSED VISITS EXPIRE WITH THE PASS. 

Coronavirus, COVID-19 is an extremely contagious virus that spreads easily through person-to-person contact. State and local authorities recommend physical distancing and wearing facial coverings as means to prevent the spread of the virus; a declaration requiring face coverings in indoor locations and where physical distancing is not possible went into effect in Orange County on June 12, 2020. In compliance with the declaration, participants may be required to wear a facial covering while engaged in programs at the discretion of Town of Chapel Hill staff. Participating in Town of Chapel Hill recreation programs or accessing Town of Chapel Hill recreation facilities could increase the risk of contracting COVID-19. While the Town staff will make reasonable efforts to adhere to recommended precautionary guidelines for dealing with COVID-19, participants may be exposed to increased risk of transmission or infection of COVID-19. The Town of Chapel Hill in no way warrants that COVID-19 infection will not occur through participation in Town of Chapel Hill recreation programs or utilizing Town of Chapel Hill facilities.

Data Sharing Policy for Research Purposes: Chapel Hill Parks and Recreation Department reserves the right to share registration and demographic data for approved research purposes. Data that is shared will not include personally identifiable information, meaning that it cannot be traced back to a specific individual by name or location. To opt out of this, please email parksrec@townofchapelhill.org . 

Data Sharing Policy for Research Purposes: Chapel Hill Parks and Recreation Department reserves the right to share registration and demographic data for approved research purposes. Data that is shared will not include personally identifiable information, meaning that it cannot be traced back to a specific individual by name or location. To opt out of this, please email parksrec@townofchapelhill.org . 

CODI Project Privacy Statement: The CODI (Clinical and Community Data Initiative) Project is a population-level research project that Parks & Recreation is participating in after thorough and serious and vetting. Please read this statement about how any data collected by the project will be protected:

Protecting your privacy is incredibly important to the Parks & Recreation Department of Chapel Hill, and we are dedicated to protecting your information and using it appropriately. We are writing to inform you that our organization will be participating in an exciting new project known as the Clinical and Community Data Initiative (CODI). The goal of this project is to combine data across organizations to improve health and achieve health equity. Participating in CODI will help us provide better services to our members and build meaningful partnerships with many other local CODI participant organizations. We want to ensure that you understand that data about your participation in Parks and Recreation programs will be shared as part of this work, and we will take the following steps to ensure the privacy of your data:

• Parks and Recreation will retain control over how their data is used in CODI and will evaluate each data request, only participating in requests when it offers a clear benefit to members

• CODI data requests will share the minimum required data and no personally identifiable information will be shared

• Recipients of CODI data will be bound by a legal agreement which prohibits uses beyond what was agreed upon

• CODI will match individuals across organizations and this process has been evaluated by an external subject matter expert who has determined that privacy risks are minimal

• Before data is shared, CODI will policies and processes to assure that data sharing is ethical, transparent, and compliant with all laws and regulations More information about CODI and its secure data sharing methods are available here.

Parks & Recreation Chapel Hill remains committed protecting our members’ privacy and ensure our project participation is in alignment with all organization policies and standards. We would like to offer our members the option to opt out of the inclusion of their data in this project. If you object to the inclusion of your data in future CODI activities, please email parksrec@townofchapelhill.org.

Please feel free to reach out to our Administrative Office at parksrec@townofchapelhill.org or (919) 968-2784 with any questions or for additional information.