Town of Chapel Hill, NC

General Information for Facility Rentals

Many of our facilities are available for rent when they are not in use for our programs. To rent a facility, you will need to complete a rental application and pay the appropriate fee.

• We require at least two weeks advance notice to rent a facility.
• Rental requests with less than two weeks notice may be approved at the facility specialist’s discretion. (If approved, all fees for rentals with less than two weeks advance notice must be paid by cash or credit card.)
• Please include time for set-up and tear-down in your rental request.
• Rental applications for all facilities (except athletic playing fields) will be accepted up to 6 months in advance of the rental date requested.

Outdoor athletic facility requests will be accepted on the below schedule and may be requested by completing this online form only:

For other facility requests (indoor space or non-athletic facilities) you may print and complete a general Facility Rental Application. Completed applications may be turned in to the Administrative Office or at the facility you're requesting.

Please view and familiarize yourself with our General Rental Policy prior to renting facilities. 

Rental Fees vary according to the facility and are due at the time of rental request.

A security damage deposit of $100 will be collected for all facility rentals. Meeting room rentals by non-profit groups when offering programs of a non-commercial nature that are open to the public and benefit the community at large are exempt from the $100 deposit requirement.

Questions about Facility Rentals?  Please contact our Administrative Office at 919-968-2784.  We're open Monday - Friday, 8:30 a.m. to 5 p.m.  Or email us at parksrec@townofchapelhill.org.

Picnic Shelters - Rent Anytime Online
Picnic Shelter Rentals are now available online!  Click here to check availability and reserve a picnic shelter. 

You may also print and complete a Picnic Shelter Application and view our Picnic Shelter Policies.  Picnic Shelter Applications may be submitted to our Administrative Office at 200 Plant Road, 919-968-2784.  All fees are due at the time of application.

Fields, Meetings Rooms, and other facility rentals
Facility Rental applications (to rent facilities other than picnic shelters) are available at the following locations:

• Outdoor Athletic Facilities (fields, courts, rink). -  Jonathan Ray - 919-968-2819, jray2@townofchapelhill.org  
• Chapel Hill Community Center – Keith Dodson, 919-968-5543, kdodson@townofchapelhill.org
• Gene Stroud Community Rose Garden - Keith Dodson, 919-968-5543, eburrill@townofchapelhill.org
• Hargraves Center and Northside Meeting Room and gym - John French, 919-968-2965, jfrench@townofchapelhill.org               
• Homestead Aquatics Center – Tanner Deisch, 919-968-2789, cratkus@townofchapelhill.org 
• James C. Wallace Parking Deck Plaza – Kevin Robinson  919-969-5104, krobinson@townofchapelhill.org  
• Picnic Shelters -  Cedar Falls, Hargraves, Homestead, Meadowmont (Rashkis), North Forest Hills, Southern Community & Umstead Parks - Administrative Office 919-968-2784, parksrec@townofchapelhill.org

Chapel Hill Public Library Meeting Rooms, Study Rooms, and Computer Classroom

To see room availability and to reserve space at the Chapel Hill Public Library, click here.

Special Events
If you plan to organize a special event in the Town of Chapel Hill taking place on property or public spaces owned by the Town of Chapel Hill, Please visit our Special Events Permit page for information about outdoor event permits to fully understand the rules, requirements and responsibilities of event organizers.

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